AI ORDER AUTOMATION FOR DISTRIBUTORS
Saro automates purchase-order entry for wholesale distributors. Customers email orders the way they always have. Saro reads, validates, maps, and structures them for your ERP — sending only true exceptions to your team.
Keep your inbox. Keep your ERP. Automate everything in between.
Order intake workflow
● LIVE
From purchasing@atlasmechanical.com
PO #148293 — Atlas Mechanical Supply
PO_148293.pdf
2.4 MB
SARO AI PROCESSING
✓ Customer identified
✓ SKU mapping
✓ Quantity validated
✓ Duplicate checked
ERP-ready sales order
18 lines · 99% confidence
READY
Built for the way distributors actually receive orders.
Electrical Distribution
Industrial Supply
HVAC
Plumbing
MRO
Building Materials
Mechanical Supply
THE OPERATIONAL COST
Purchase orders weren’t designed for automation. Your team pays the price.
Every customer has a different PO format, naming convention, SKU system, and ordering process. That leaves customer service teams translating documents into ERP orders one line at a time.
01 / INBOX
Hours of repetitive entry
CSRs spend valuable time opening attachments, reading line items, searching for SKUs, validating pricing, and retyping orders.
● PO_148293.pdf Atlas Mechanical
● order_form.xlsx Metro Electric
● forwarded PO Summit HVAC
02 / SKU TRANSLATION
Customer SKUs don’t match ERP SKUs
One product can arrive under customer-specific part numbers, manufacturer numbers, legacy SKUs, or free-text descriptions.
ACME-2049-B
→
HVC-88204
03 / VALIDATION
Manual mistakes become expensive downstream
Incorrect quantities, units of measure, duplicate orders, pricing discrepancies, and shipping errors create rework throughout the organization.
04 / CAPACITY
Growth means hiring more people
When order volume increases, traditional order-entry operations often require additional CSR headcount just to keep pace.
Order volume ↗↗↗
Traditional staffing ↗↗
Saro-assisted capacity ──↗
Same customer workflow. Completely different internal process.
Manual processing
Customer emails PO
↓
CSR opens email
↓
Downloads attachment
↓
Reads every line
↓
Looks up SKU mappings
↓
Checks UOM, pricing & address
↓
Types order into ERP
WITH SARO
Automated processing
Customer emails PO
↓
Email forwarded to Saro
↓
Saro identifies customer
↓
Extracts & maps line items
↓
Validates the order
↓
Creates ERP-ready order
↓
CSR reviews only exceptions
THE SARO FLOW
From inbox to ERP in five steps.
Customers continue ordering the way they always have. Saro handles the translation, validation, and routing in between.
01
Forward the PO
Forward messages from the order inbox to your unique Saro address.
02
Read the order
Extract customer, PO number, ship-to, requested dates, line items, and instructions.
03
Map your SKUs
Translate customer-specific product numbers and descriptions into internal ERP items.
04
Validate critical data
Check quantities, UOM, pricing, ship-to information, duplicates, and required fields.
05
Route with control
Clean orders move downstream. Anything uncertain enters the exception queue.
THE SARO ORDER DESK
Built for high-volume order operations.
Give order teams a single operational surface for intake, review, mapping, and exceptions — with realistic information density, not a simplified demo.
Order inbox
Today’s incoming purchase orders
24 IN QUEUE
PO-98142
Atlas Mechanical Supply
18
99%
READY
PO-23118
Metro Electrical Contractors
11
96%
READY
PO-55720
Summit HVAC Services
26
84%
REVIEW
YOUR SYSTEM OF RECORD STAYS YOUR ERP
Built around your ERP — not instead of it.
Saro is designed as an intelligence layer between incoming purchase orders and the systems your operation already depends on. Available connections and custom workflows are discussed for your environment.
CUSTOMER
Email / PDF / XLSX
→
SARO
Validation + SKU intelligence
→
ERP
Fulfillment
Epicor · Eclipse · P21
Infor · NetSuite · Dynamics
SAP · Oracle · Acumatica
API · SFTP · CSV · EDI
Talk to Us About Your ERP
HUMAN-IN-THE-LOOP
Automate certainty. Review ambiguity.
Order entry should not become a black box. Saro processes the work it understands and clearly explains what needs attention when confidence is lower. Your team stays in control of the edge cases.
Every correction becomes useful context for future orders.
ILLUSTRATIVE WORKFLOW
High confidence
Automatically structured
✓
Requires review
Sent to exception queue
→
ESTIMATE CAPACITY, NOT PROMISES
What is manual order entry costing you?
The cost isn’t just keystrokes. It’s CSR capacity, order delays, correction work, overtime, hiring, onboarding, and lost time that could be spent helping customers.
Illustrative inputs
Orders per day 500
Minutes per order 8
CSRs entering orders 6
Illustrative capacity view
500 orders/day × 8 minutes
= 4,000 minutes/day
= 66.7 hours/day of manual entry
Use this as a starting point for a workflow-specific conversation. Actual results depend on order complexity, exception rates, ERP setup, and deployment configuration.
START WITH THE WORKFLOW YOU ALREADY HAVE
Your customers can keep sending POs. Your team can stop typing them.
See how Saro can turn the purchase orders already arriving in your inbox into structured, validated sales orders. No customer portal migration required. No customer behavior change required.
01 Connect your existing order flow
02 Configure customer and ERP data
03 Run alongside your team, then increase automation
Built for operationally critical workflows.
Configure the guardrails that match your order process. Security and compliance details should be validated for your environment before deployment.
Secure data handling
Audit history & review context
Confidence thresholds
Human approval workflows
Customer-level configuration
Duplicate detection controls
Questions from the order desk.
Do my customers need to change how they place orders?
No. Customers can continue emailing purchase orders through their existing process.
Does Saro replace our ERP?
No. Saro is designed to work alongside existing ERP and order-management systems.
What happens when Saro isn’t sure?
The order or specific field is routed to the exception queue for human review.
Can Saro map customer-specific SKUs?
Yes. SKU translation is a core part of the workflow, with mapping behavior configured around your order data.
THE INTELLIGENCE LAYER BETWEEN YOUR INBOX AND ERP
Your customers can keep sending POs. Your team can stop typing them.
See how Saro turns the purchase orders already arriving in your inbox into structured, validated sales orders.
Built for wholesale distribution. Designed around the systems you already use.